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Ai Rockstars Consulting Ltd PRIVACY POLICY

Last updated: April 2018

INTRODUCTION

Ai Rockstars Consulting Ltd, also trading as Rockstars.ai, is a skilled, qualified and experienced provider of specialist recruitment services to enterprise and start-up companies in the UK, Europe and around the world. At Ai Rockstars Consulting Ltd, we consider that the privacy of all data we hold is fundamental to the continued success of the company.

Ai Rockstars Consulting Ltd values its relationships with its clients, candidates, contacts and prospective clients and recognises that a failure to protect any of the data it holds would undermine those relationships, and we would fail to honour our obligations. Accordingly, Ai Rockstars Consulting Ltd commits to implement this policy effectively and consistently.

This privacy policy describes our principles and approach to privacy, and we shall regularly review both the policy and the practices and procedures which are intended ensure it is effective.

TERMINOLOGY

Ai Rockstars Consulting Ltd, also trading as ‘Rockstars.ai’ or “Rockstars” or “we” or “company”

PERSONAL INFORMATION

Rockstars.ai offers services to other businesses and individual consultants/candidates. We intend to hold personal data including the contact details of our clients and contact details of independent consultants and individual candidates.

CONTRACTUAL REQUIREMENTS

Where Rockstars.ai provides services to any client organization or individual, we shall have a contractual requirement to hold relevant information about those services. Besides holding the official contact details of individuals acting for the client, the nature of the services being provided may include consequential processing of personal information. Rockstars.ai shall store and process data for as long as we provide the client with services, followed by an appropriate retention period following the cessation of any services.

MARKETING COMMUNICATIONS

Rockstars.ai may maintain a candidate/marketing database of professional individuals who have consented to our periodic correspondence. This database may include the name, telephone numbers, email address, professional relevance to us, A copy of their CV and a record of the correspondence we have had with each person.

These individuals may ask to inspect their personal contact details, correct them or unsubscribe from our communications at any time. The email address of individuals wanting to unsubscribe may be retained so that we know that they should never be contacted again.

CHILDREN’S DATA

Rockstars.ai shall not intentionally store the personal information of children under the age of 16. Wherever the personal data of a child may be discovered, its discovery shall be acknowledged, and all instances shall be deleted.

WEBSITE DATA COLLECTION

Rockstars.ai follows common practices by analysing web site visits, using cookies, and storing data about each session and the device used. This data is anonymous and not correlated with any personal information. The purpose of gathering this information is to improve the content and design of our website, and not to profile individuals or capture any personal information.

Where we may provide services on our website which require a login and personal identification information, the individual shall be advised that they are giving consent to our creating an individual account for them. The individual shall have the right to close their account with us and request all their data is deleted after a period of appropriate retention. 

INFORMATION SECURITY MEASURES

Rockstars.ai operates an Information Security Program to protect all the data it holds, including personal information. This means that there are technical controls in place to protect all computers and devices used to store, process and access confidential information, with additional access controls, staff training and regular reviews of these measures.

ENCRYPTION

Rockstars.ai shall always encrypt the personal data it holds, both in transit and when at rest. Generally, wherever possible and appropriate, encryption techniques shall be deployed to avoid unnecessary risk; as a baseline, it shall be ensured that data is always encrypted across public networks and when stored on devices in the public realm.

THIRD PARTY DUE DILIGENCE

Rockstars.ai uses technical services from external providers, including services on the internet, to make its operations more effective, for example – Google Mail, Invenias Database or processing payments through an online payment provider such as PayPal. In such cases, we will conduct due diligence on the service provider to make sure their data protection measures are enough to protect the personal information they will hold on behalf of Rockstars.ai.

Before using a service provider for data processing, Rockstars.ai shall conduct a risk assessment of the vendor. A contract between Rockstars.ai and each data processor shall provide the assurance that personal data is protected appropriately, and individual rights are respected.

RIGHTS OF THE INDIVIDUAL

Individuals have a right to see any personal information that Rockstars.ai may hold about them, and to ask that it is corrected if inaccurate, and even to ask that their personal information is deleted. Any person wishing to exercise these rights should make a formal written ‘subject access request’ to the address at the end of this policy.

In some circumstances, Rockstars.ai may be obliged to keep records even after an individual has requested that it is deleted. However, this would be unusual, and we would delete any such information as soon as our obligation has expired.

We cannot respond to requests for personal information made by email, because we cannot ensure the privacy of the communication, so requests of this type must be made by post.

NO SHARING

Rockstars.ai shall not share, disclose or move personal information to any other person or organization. If we find a good reason to work together with any other organisation in the future, we will let you know our plans and ask for your approval before sharing your information.

Where disclosure of personal data is required by a court of law, or other similar authority, we shall honour the law of the land.

POLICY CHANGE

Rockstars.ai may change this Privacy Policy from time to time. This may be to improve clarity, communication, or to reflect changes we have made to our privacy practices.

QUESTIONS

If you have any questions or feedback about this policy or your privacy, contact us by email at privacy@rockstars.ai 

Or in writing at the following address: Ai Rockstars Consulting Ltd, 1 Church Terrace, Richmond, TW9 6SE

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